Privacy Policy & Privacy Notice

IdeaSoft Grupp. (“IDEASOFT”) has created this Privacy Policy in line with IDEASOFT’s commitment to your privacy on IDEASOFT websites and marketing initiatives. The following discloses IDEASOFT’s information gathering, dissemination, and protection practices.

Compliance

If you do not agree to the terms of this Privacy Policy, please do not access or use IDEASOFT websites. If you wish to stop receiving IDEASOFT marketing materials, then please click on the following link to unsubscribe.

Collection of information

IDEASOFT collects information to provide better services to its users and to better understand the visitors to its websites and what content is of interest to them. IDEASOFT collects information in the following ways:

• information you affirmatively choose to submit to us (such as your name, email address, company name, title, country, and experience) for the purpose of accessing various downloads, viewing specific content, subscribing to IDEASOFT newsletters, registering for events and your preferences in receiving marketing from IDEASOFT and its third-party partners and your communication preferences, etc. Information we have obtained about you from publicly available sources such as social media, marketing platforms, or events, you attended. You will receive marketing communications from IDEASOFT if you have requested information from IDEASOFT or you or your employer has purchased services from IDEASOFT;
• location information when you use IDEASOFT’s websites as IDEASOFT may collect and process information about your location. IDEASOFT uses various technologies and tools to determine location;
• information that is considered aggregated data such as statistical or demographic data, which IDEASOFT may use for any purpose. Aggregated data may be derived from your personal information but is not considered personal information in law as it does not directly or indirectly reveal your identity unless IDEASOFT combines or connects aggregated data with your personal information so that it can directly or indirectly identify you.

IDEASOFT collects technical data from various third parties and public sources such as analytics providers, advertising networks, search information providers.Other than as required by law, IDEASOFT websites do not collect any special categories of personal information about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data).  IDEASOFT will not collect any information about criminal convictions and offenses.

IDEASOFT will only use your personal information for the purposes for which it was collected, unless it reasonably considers that it needs to use it for another reason that is compatible with the original purpose. If IDEASOFT needs to use your personal information for an unrelated purpose, IDEASOFT will notify you and explain the legal basis which allows IDEASOFT to do so.

The purposes of collecting the above-mentioned proprietary personal data are:

Any information collected by IDEASOFT will be done in accordance with this Privacy Policy for the purposes of making better business decisions, supporting the activities you choose to engage in, and providing higher quality solutions and services to IDEASOFT’s customers.  IDEASOFT uses your location information to tailor your experience with IDEASOFT websites. It may also use any non-personal information collected to enhance IDEASOFT websites and your IP address for website diagnostics and administration.  IDEASOFT will only retain your personal information for as long as necessary to fulfill the purposes it was collected for, including the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal information, IDEASOFT considers the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which IDEASOFT processes your personal information, and whether it can achieve those purposes through other means, and the applicable legal requirements.

As explained above, IDEASOFT will collect and use your personal data for marketing purposes. Your data will be stored in our CRM system. We will use your data to inform you about IDEASOFT products and services we think may be of your interest and send you our newsletters. For statistical purposes, we will collect information about your response to our emails and our interaction with you to make decisions on future marketing. If you wish to stop that we collect and - using this information, please turn off cookies on this site.

Sharing of information

IDEASOFT may disclose your personal information to the following categories of recipients:

• to its group companies, professional advisers, third-party services providers, and partners who provide data processing services to IDEASOFT (for example, to support the delivery of, provide functionality on, or help to enhance the security of IDEASOFT websites), or who otherwise process personal information for purposes that are described in Privacy Notices or notified to you when IDEASOFT collects your personal information. A list of IDEASOFT’s current group companies is available upon request;
• to any competent law enforcement body, regulatory, government agency, court, or other third parties where IDEASOFT believes disclosure is necessary (a) as a matter of applicable law or regulation, (b) to exercise, establish or defend its legal rights, or (c) to protect your vital interests or those of any other person;
• to current and potential Clients of IDEASOFT;
• to any other person with your consent to the disclosure.

How long do we keep your personal data

We keep your personal data during our cooperation and 5 (five) years after it. If we don’t have a cooperation, we keep your personal data during 5 (five) years.

Our principles relating to processing of your personal data

We use principles relating to the processing of personal data according to Article 5 of General Data Protection Regular:

• “(a) processed lawfully, fairly and in a transparent manner in relation to individuals (‘lawfulness, fairness and transparency’);
• (b) collected for specified, explicit, and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes shall not be considered to be incompatible with the initial purposes (‘purpose limitation’);
• (c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimisation’);
• (d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay (‘accuracy’);
• (e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organizational measures required by the GDPR in order to safeguard the rights and freedoms of individuals (‘storage limitation’);
• (f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical or organizational measures (‘integrity and confidentiality’).”

Sharing of information

IDEASOFT may disclose your personal information to the following categories of recipients:

• to its group companies, professional advisers, third-party services providers, and partners who provide data processing services to IDEASOFT (for example, to support the delivery of, provide functionality on, or help to enhance the security of IDEASOFT websites), or who otherwise process personal information for purposes that are described in Privacy Notices or notified to you when IDEASOFT collects your personal information. A list of IDEASOFT’s current group companies is available upon request;
• to any competent law enforcement body, regulatory, government agency, court or another third party where IDEASOFT believes disclosure is necessary (a) as a matter of applicable law or regulation, (b) to exercise, establish or defend its legal rights, or (c) to protect your vital interests or those of any other person;
• partners from EU and non-EU countries;
• to any other person with your consent to the disclosure.

Legal basis of processing

If your personal information is protected by EU data protection law, IDEASOFT’s legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which IDEASOFT collects it.

However, IDEASOFT will normally collect personal information from you only (a) where it needs the personal information to perform a contract with you, (b) where the processing is in its legitimate interests and is not overridden by your rights, or (c) where it has your consent to do so. In some cases, IDEASOFT may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person.

If you have questions about or need further information concerning the legal basis on which IDEASOFT collects and uses your personal information, please contact IDEASOFT using the contact details provided under the “Contact Details” heading below and in the right-hand side column.

International transfers

IDEASOFT processes information on servers in many countries around the world, and you consent to your personal information being processed on a server located outside the country in which you reside. These countries may have data protection laws that are different from the laws of your country (and, in some cases, may not be as protective).

However, IDEASOFT has taken appropriate safeguards to require that your personal information will remain protected in accordance with this Privacy Policy, including, utilizing the European Commission’s Standard Contractual Clauses for transfers of personal information between its group companies, which requires all group companies to protect personal information being processed from the European Economic Area to an equivalent standard to that required under European Union data protection law.

Information security

IDEASOFT protects your personal information in the same way that it protects its other confidential information, such as storing it on secure servers that only select IDEASOFT personnel have access to, and by encrypting it to help prevent access by any unauthorized parties. IDEASOFT has put in place procedures to deal with any personal information breach and will notify you and any applicable regulator of a breach when legally required to do so.

Links

IDEASOFT websites contain links, plug-ins, and applications to various third-party websites. Clicking on those links or enabling those connections may allow third parties to collect or share data about you.  IDEASOFT has no control over and is not responsible for the content, privacy policies, or reliability of such third-party connections. When you leave IDEASOFT’s website, IDEASOFT encourages you to read the privacy notice and privacy policy of every website you visit.

Your data protection rights

If your personal information is protected by EU data protection law, you have the following data protection rights, which you may be able to exercise by contacting IDEASOFT using the contact details provided under the “Contact Details” heading below and in the right-hand side column:

• If you wish to access, correct, update or request deletion of your personal information, you can do so at any time by contacting IDEASOFT.
• In addition, you can object to the processing of your personal information, ask IDEASOFT to restrict the processing of your personal information, or request portability of your personal information by contacting IDEASOFT.
• You have the right to opt-out of marketing communications that IDEASOFT sends you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing emails IDEASOFT sends you, or by using the relevant opt-out mechanism for non-email-based marketing.
• Similarly, if IDEASOFT has collected and processed your personal information based on your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing IDEASOFT conducted prior to your withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
• You have the right to complain to a data protection authority about IDEASOFT’s collection and use of your personal information. For more information, please contact your local data protection authority.

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, IDEASOFT may charge a reasonable fee or refuse to comply with your request if your request is clearly unfounded, repetitive, or excessive.  IDEASOFT tries to respond to all legitimate requests within one month. Occasionally, it may take longer if your request is particularly complex, or you have made a number of requests. In this case, IDEASOFT will notify you and keep you updated.

*If you wish to access or amend any personal data we hold about you, or to request that we delete any information about you, may contact us. When technically feasible, IDEASOFT will transfer your personal data to you or transmit it directly to another controller. At any time, you may also object to the processing of your personal data for direct marketing purposes or ask us to restrict the processing of your personal data. If you believe your right to privacy granted by applicable data protection laws has been infringed upon, please contact us. You also have a right to lodge a complaint with data protection authorities.

For more information about your rights and how to exercise them, we recommend visiting this resource from the European Commission, which is available in many languages.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, some parts of IDEASOFT websites may become inaccessible or not function properly. For more information about the cookies that IDEASOFT uses, please see IDEASOFT’s Cookie Policy.

Changes to the policy

IDEASOFT reserves the right to modify or amend this Privacy Policy at its own discretion from time to time. The changes can be viewed here or elsewhere on IDEASOFT websites. Your continued use of IDEASOFT websites constitutes your acceptance of those changes. This version of the Privacy Policy was published 05/09/2022.

Contact details

It is important that the personal information IDEASOFT holds about you is accurate and current. Please keep IDEASOFT informed if your personal information changes during your relationship with IDEASOFT. Additionally, if you have any questions about this Privacy Policy, the practices of IDEASOFT websites, or your interaction with IDEASOFT via IDEASOFT websites, please contact:

• IdeaSoft Grupp OU
• Harju maakond, Tallinn, Kesklinna linnaosa,
• Endla tn 4, 10142,
• Phone: +1-646-980-4261
• Fax: +1-646-749-6363
• E-mail: privacy@ideasoft.io